Is your online reputation important? YOU KNOW IT! So, how do you manage your online reputation? What are the best practices of online reputation management for dentists? How do you get more positive dental reviews? How do you stop bad reviews and leave patients satisfied? Mark and Howie Explain.



Podcast Highlights:

  • The importance of online dental practice reviews
  • Control triggers for online reputation management for dentists
  • How your dental demographics view reviews differently
  • Texting vs. Email to get more patient reviews
  • How to integrate with practice management software
  • What to write when asking for dental office reviews
  • Reputation management software
  • The sites you want to be reviewed on

Podcast Transcription:

Hello, and welcome once again to the Dental Marketing Mastery series. This podcast is brought to you by and New Patients Incorporated. I’m Howie Horrocks, the Founder of New Patients Incorporated, along with me once again, as my friend and partner and the President of New Patients Incorporated, Mark Dilatush.

Howie: Hello, once again, we have a podcast for you today. Another one along with me is my good buddy Mark Dilatush. How you doing Mark?

Mark: Hello Howie, how are you?

Howie: I’m good. I’m good.

Mark: I thought we were I was at the ADMC meeting last week just before the ADA meeting. And so the ADMC meeting is this group of about 150 management consultants, most of them. And they were all not all, but a lot of them. many of them referred to our podcasts. They’re either using these podcasts to help them answer questions while they’re in their client offices, which I thought was kind of cool.

Howie: Oh, yeah, that’s, that’s good.

Mark: I mean, we originally built them for dentists, but management consultants are using them, too.

Howie: So it’s a multi use application.

Mark: It is we are Yes, that’s.

Howie: Well, today, I think we decided we were we were going to talk about online reputation management for dentists, or maybe subtitled why we all hate Yelp, maybe not?

Mark: Well, it could be Yeah, why we all hate Yelp. Um, yeah, I, we get this question. It’s rare that we have a conversation with a dentist that online reviews and their online reputation doesn’t come up in a conversation about an overall marketing strategy. Right. Those are the types of questions we you know, those are the types of conversations we have overall marketing umm, and within that framework on this topic almost always comes up. So yeah, let’s do a podcast about it. It’s everybody’s, or at least everybody should be aware that almost no matter where you go, and what you do, can be reviewed. I flew from Denver Airport to Philadelphia airport. At the end of last week, and within 24 hours, I had an email asking me to leave a review for an airport.

Howie: Yeah.

Mark: Okay, you know, whatever. So, um, so this goes, you know, restaurants and airlines, and in this case, airports. Your online reputation matters. It matters more now than it did a year ago. It will matter more to you year from now than it does right now. So and it’s, it’s very difficult to control, there’s really two control triggers for reputation management for dentists. One of them is controlling the dental team, which is always a source of laughter somewhere between 1 and 100. It depends, some dentists have control of their teams and some dentists just don’t, right. I mean, it’s just

Howie: Some are controlled by their teams.

Mark: That’s true. And some are controlled by their teams. Right? So. So that’s why there’s a control point there that needs attention. And then there’s another one arm, which is how do we control the flow of good, good dental office reviews? and minimize the flow of potential bad reviews? Right? I think we’ve all when, when we go online, and we look at let’s say a restaurant, or a hotel, I think we’re all we all go to the reviews. And we look and we you know, even when I go on to Bass Pro, and I buy a new real and I see, you know, 71 reviews on, you know, I want to see the one idiot that said it wasn’t a great real, right, I want to see what they said, right?

Howie: Yeah.

Mark: So, I think we all do that. And make no mistake, you know, potential new dental patients obviously do that. And Howie and I are going to be the ones to say, especially the dental moms in the top half of the dental market, which is where what we’ve been going after for 27 years, so we have a really good idea of how they function. The women in the top half of the dental market are the women who would go to WebMD.

They’re the women who do boatloads of healthcare research before making their decisions. a mom who gets a postcard in the mail with an $18 new patient exam, an X ray is not going to go look at your dental office reviews. But a mom who’s interested in more for her family than a deal absolutely, positively, will go and look at your reviews. Which brings up the second control point. How do we get great reviews to flow to these review sites? And how do we get the patients who are going to leave us a bad review? How do we get keep them from actually posting them online? Okay.

Howie: Well that, that if I can interject something here, that’s key right there. If somebody does post a bad review, oh, and wouldn’t you want to know, so you could take corrective action. But the difference is, you wouldn’t necessarily want the whole world to know, at the same time, you know,

Mark: Right.

Howie: before you can correct it.

Mark: Right. And, and, and there are, you know, there are pros and cons of posting responses to online reviews on but those aren’t really their control points, those are after the fact. What I’m what we’re most interested in what, you know, dentistry or our clients are actually are most interested in is, is, how do I get the patients to leave me a review? How do I not make it a big deal with my staff? Because my, my staff already has enough things to do. Okay, that’s the first control point.

The second control point is, is how do I make it so that a patient even if they are pissed off at something, even if they were, you know, less than pleased with some aspect of today’s visit. How do I make it so that they can they can express their frustration or anger on without it being seen online? And the answer really is here, here’s what you need. And this is all going to dovetail into something that is available in in the marketplace and it’s available from us.

But the purpose of this podcast is not to sell you something, it’s more to explain it to you, if you want to buy it, that’s fine. What you really want is you want your patients that visit you today. To get a text at some point today. You don’t necessarily want them to get an email. Because when you send these requests via email, the statistics show that your responses go way down. Ultimately, you want a boatload of great dental practice reviews on all of the big review sites, specifically, most importantly, Google and Facebook, okay.

So you, don’t want the person at your front desk to have to remember to ask for or beg the new patient or established patient to give you a review, you don’t want the doctor to have to remember that you don’t want the assistant to have to remember that you don’t want it to be a process, you don’t want it to be had to be something anyone has to remember, you want it to be automatic, in order for it to be automatic, it has to be integrated with your practice management software.

Okay, if it’s not integrated with your practice management software, somebody has to remember to do it. And what we found is in the offices or across the board, if it was something that had change in the offices operational processes, there’s a much greater chance that it didn’t happen. And if we leave it up to the team, to ask, encourage, plead, beg, give away candy, whatever, to generate a review, it, that worked. But it worked temporarily. And it kind of faded away. Like many things that dental offices try to implement. There’s a lot of energy at the very beginning and then the energy wanes. Ok.

The solution there, that control point is removed the staff, remove the doctor, make it automatic and have it integrated with the practice management software. Now, the second key control point is get great dental practice reviews online, obviously, and minimize the impact of poor reviews so that your online reputation improves. Well, the way you do that is you in that text, remember, it’s not an email, it’s a text that’s definitely preferred. That it’s really simple and quick for the person who receives the text your patient, to click whether they are happy, happy or not.

If happy it goes right to the Google or Facebook page that they are already logged into, or already have the credentials for on their phone. There’s nothing you have to that makes it simple. They’re if their Facebook credentials or on their phone, or their you know, Gmail credentials or on their phone, which they will be if they have those, you know, two accounts, they only have to do is click on Google and bam, your Google review page comes up. They don’t even have to log in. They don’t even have to log in it just boom, it goes right there, right. So it makes it really, really, really simple for your staff, and an unbelievably simple for your patients to leave you a five star review.

Now, if their review was less than great, which again, they select first, that’s key to this, okay, they have to select whether they were really happy or not. If they’re really happy, it’s going to go to the review sites, they click and bam, they’re right on there, and they can just review your practice. If they’re not, it doesn’t go to review site, it goes to a secondary, um, it goes to a secondary area webpage, and which allows them to tell you, where did we fall short, you know, please let us know. And then anything that they say There goes directly to you, or, and or someone on your team, who would then follow up with that patient to make things better. Or maybe change, change something in your office.

I know, Howie and I, you know, we we’re not, we’re not perfect. You know, we don’t, we don’t do everything perfectly in our business. We don’t, we don’t know if everybody in our business is doing everything, you know, to the absolute best that we can do it, we love to hear from a customer who says, Hey, man, you know, you guys used to do this, and now you’re doing that, or, hey, you know, would be nice. If I got this two times a month instead of one time or whatever, we’d love to hear stuff like that’s the only way we can improve, right? So we would want that dentist to tell us that.

And then of course, if you log on to and you look at our Google reviews, you’ll see that you know, plenty of Dentists have given us Google reviews. So the same thing happens with your patients, you want them to give you great reviews. And you still want the feedback and the input. If your if your practice needs some improvement, there’s nothing wrong with that.

So these products exist, I think the most important part of this is it really in order to in order for it to work the way in order for you to get what you want, which is just dozens and dozens and dozens of great Google reviews for your practice, minimum or minimal negative reviews. We can’t stop all of them, nobody can stop all of them. Almost anyone that leaves your practice can go log on to their own gmail account right now and give you a bad review. Nobody can stop them from doing that.

But for the vast majority 99% of your patients, if they flow through this dental reputation management software platform that integrates with your practice management software, those two key control points, your staff and the patient, those are taken care of. And if you take care of those two, you end up getting what you want. And now, you know beyond that, I’m making sure that the preference of let me back up. There are review sites and then there are like, who cares review sites, right.

So we will tell you, without a shadow of a doubt, the most two most important review sites that exist on the internet for Dentistry and Dental practices are Google and Facebook. So another thing that you want this platform to do is, is gently guide your patients toward the two most important review collection areas, which are Google and Facebook. Is it okay, if they stick a review on Yelp? Sure. It’s okay. Right. But um, Is it far more advantageous to you if they post it on Facebook and or Google? Absolutely.

So for all of you out there who were concerned with, confused by, you know, if you were listening to sales pitches, or what have you, for systems that control these things, I can also get, we sell a product called NPI Crusader. And the product does exactly what I just said. So if you’re out there in the market for a product to handle this for you, then you can take this podcast. And the list of control points and how it works. And you can judge that product based on what this podcast has presented.

Howie: Sounds good Mark.

Mark: Yeah, it takes some, I don’t know, 20 minutes to install, maybe. If you don’t have the Facebook platform for your office, that may had a little bit of time. But for the dentist who has, you know, a dental office website, some Google ranking and a Facebook page for their website. This is the way you control those two main control points.

Howie: Yeah, I love the automated part. Everything’s automated. Nobody has to remember anything. That’s great.

Mark: Yeah, if you talk to if you talk to the people who don’t have integrated solutions, they’re the ones who were saying, it’s up to the team. The bottom line is, is we have customers there Our team is consistent with it. And then we have customers where our team is not consistent with it. And the reason why we just waited for an integrated solution is because I would rather not sell right, the one that that relies on the team.

Because you know what happens at the end of the day, the dentist is still they’re not going to blame their team. They’re going to blame the platform. Okay? If they can’t get their team to ask for reviews at checkout, then they’re not going to blame their team. They’re going to blame the platform. So anyway, that’s reputation management for dentists. Umm, that’s what it’s about. That’s how it’s done. That’s how that’s how we’ve reviewed the best way to do it for dental practices. And that’s, that’s why we have the NPI Crusader.

Howie: All right, ladies and gentlemen, thank you very much for lending us your ears. And we’re going to see you next time.

Mark: Bye Howie.

Howie: Bye Bye.

We hope you’ve enjoyed our podcast today. You can find more podcasts on our YouTube channel, on Stitcher and iTunes. Also on our websites, and

The Importance of Reputation Management for Dentists